Vessel Record Request

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Introduction

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May 24, 2023 - The vessel documentation record request form is designed for ordering copies of various recordings and submissions directly from the National Vessel Documentation Center. There is no extra charge for usage of the form, but it must be accompanied by the respective fees. Instructions and an example can be found in WikiTags.

Order an abstract of title and other recordings directly from the Coast Guard.
Complete the details below, review for accuracy, and send it off by email or regular mail.

 Requestor Name:

 Address:

 City, State Zip:

 Phone:       Fax:         Email:

 Official Number:   Hull Number:      Vessel Name:

 Commercial Vessel:  No Yes Unknown 

  Standard Item Copy Request:

  Abstract of Title ⋅ $25.00
  Certificate of Documentation ⋅ $4.00
  Certificate of Ownership ⋅ $125.00
  Application for Documentation ⋅ $4.00
  Builder's Certificate ⋅ $4.00
  Application for Measurement ⋅ $4.00

 Recorded Instrument Copy Request ⋅ $4.00 (See Instructions below)

 Recorded Instrument Copy Request ⋅ $4.00 (See Instructions below)

 Recorded Instrument Copy Request ⋅ $4.00 (See Instructions below)

 Return Method:  Email  Fax Regular Mail 

 Payment Type:  Credit Card  Check  

 Card:  Visa  Master Card  American Express  Discover

 Card Number:                    Expiration:

 Card Holder Name:                 Amount Authorized:

  

We accept no liability or responsibility for utilization of this form.
Please read our terms of use for additional information.

Abstract of Title

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An abstract of title offers a complete synopsis of all transactions related to a particular vessel during the historical period under which it was actively documented. This includes basic vessel identification specifics along with all recordings related to transfers of ownership, preferred mortgages, mortgage supplements, claims of lien, and other significant notations. The cost is $25.00 and turn-around time is typically within just a few days depending on their workload. As an alternative to using this form, an abstract can also be ordered directly online from the National Vessel Documentation Center. You may also need to use a decoding chart to interpret older abstracts.

Certificate of Documentation

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A copy of the most recently issued certificate of documentation will show vessel identification specifics along with the owner's name and address at the time of issue. However, it does not include a history of transaction recordings and other filings. The cost is $4.00 and turn-around time is typically within just a few days depending on their workload. As an alternative to using this form, a copy of the certificate can also be ordered directly online from the National Vessel Documentation Center.

Certificate of Ownership

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A certificate of ownership is a condensed version of an abstract of title. It will identify the last owner of record and show any outstanding mortgages and encumbrances as certified by the Coast Guard. The cost is $125.00 and turn-around time is typically within a few days depending on their workload.

Application for Documentation

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A copy of the most recently filed application for documentation will show additional ownership details about the applicant. The cost is $4.00 and turn-around time is typically within a few days depending on their workload.

Builder's Certificate

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A copy of the builder's certificate is available for most commercial vessels, however one may or may not have been filed for those used solely for recreational purposes. The cost is $4.00 and turn-around time is typically within a few days depending on their workload.

Application for Measurement

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An application for measurement is available in cases where such dimensions were not provided by a builder's certificate. This applies mostly to recreational vessels. The cost is $4.00 and turn-around time is typically within a few days depending on their workload.

Recorded Instruments

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Recorded instruments include bills of sale, preferred mortgages, mortgage supplements, and claims of lien. A request for such copies must be accompanied by the recording information which is only obtainable from an abstract of title. The order must include the name of the instrument as shown, date filed, book/batch number, and doc id/page number as applicable (see example). You may need a decoding chart to identify instruments on older abstracts. The cost is $4.00 for a typical instrument (the NVDC will send a notification if additional fees are required). Turn-around time is usually within a few days depending on their workload.

Conclusion

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Completing the request form is self-explanatory and simply a matter of keying in all the appropriate information. A hull identification number is helpful but not required unless the official documentation number is unknown. The vessel name is optional but also helpful for identification purposes. Email and telephone information should be included. If the vessel is commercially endorsed, this should be indicated as such requests are given priority. The form may be submitted to the NVDC by email or regular mail at the contact information shown in the header. When sending by email it must be attached as an Adobe PDF file.

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Credits and References

May 24, 2023  -  Vessel Title Services LLC - Usage comments.

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