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Boat Record Request - Example



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State Boat Record Request

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Introduction


Sep 27, 2023 - The state boat record request form is designed for obtaining registration, title, and archived records from a state registration agency. It is a generic version that may be utilized in lieu of specific forms or online access from the respective jurisdiction. The following step by step instructions will guide you through the process of drafting and submitting your own request if necessary.

Existing Resources


Before utilizing this form, you should browse through the State Registration Search Databases (WikiTags) to see if the information you are seeking is already accessible online. This resource will also indicate whether a specific record request form is offered. If neither is available, you will find the necessary contact information for submitting your own generic request.

Form Example


An example of the boat record request form can be found by visiting the WikiLinks for this page. It is available in Adobe PDF format where the contents may be copied into your word processing application and tailored as necessary..

Required Citations


Header - The header should identify the appropriate state, a department name as applicable and its address. Such information can be found in the State Registration Search Databases (WikiTags) or State Boating Requirements Resources (WikiTags).

Requester - Include your name and address. Although a post office box may suffice, it will add credibility to show a physical address. This should be followed by a telephone number and email address as applicable. A fax number may also be included, but some agencies no longer provide this type of service.

Boat Description - The length, make and model year should be listed. This must be followed by any known registration, hull, or USCG documentation numbers. Listing the owner's name is unnecessary as state records can not be accessed by such data. The same applies to owner assigned boat names.

Reason for Request -  Access to boat records in most states is now restricted to the registered owner and certain privileged parties. This is due to strict privacy regulations. As a non-owner, you  would accordingly need set forth a legitimate reason for making the request. Law firms, lenders, insurance companies and other parties with a bona fide interest in the subject boat will typically qualify. The request must otherwise be accompanied by a Record Release Authorization (WikiTags) from the owner of record.

Payment Method - You can contact the agency in advance for any applicable fees or ask to be notified when submitting the form. Most agencies will accept credit card information in payment or you may forward a check

Instructions - Specify exactly which record or records you are requesting and whether to send them by email, fax or regular mail. You should also ask for a quotation of fees if unknown and let them know whether your request is urgent. It should be further noted if there is a Records Release Authorization included with the request.


Footer - Although not typically required, a hold harmless clause may add credibility to your request. Be sure to date and sign the form. Notarization is not typically required, although it will again add to its credibility.

Transmittal


Most agencies will accept the record request form by email as an Adobe PDF attachment, fax if available or by regular mail.

Conclusion


Response times will vary widely among various registration agencies, but this usually falls within seven to ten days. However, it may take longer if you are asking for archived or historical records. A follow up contact should be initiated if you wish to confirm receipt of the request or inquire about it's status.


Credits and References

Sep 27, 2023 - Page initiated by Team BoatWiki.




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