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Vessel Documentation - Definition



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USCG Documentation Deficiency Letter


BoatWiki - Definitions


 A USCG documentation deficiency letter can be defined as a notification from the National Vessel Documentation Center about a filing or recording problem. It will contain instructions on how to rectify the issue and a time frame for responding.


The NVDC processes all applications and recordable instruments for documented boats. In doing so they must adhere to a stringent set of rules and regulations. If the respective submissions contain any errors or omissions, an applicant will be notified of the shortcomings through a deficiency letter.


Documenting a vessel and the rendering subsequent recordings can become arduous depending on the circumstances and one's familiarity with the process. Although the NVDC will do what they can when if comes to guidance, they are unbending with respect to deficiency deadlines. When a deficiency letter is issued, the owner must respond within ninety days or forfeit any corresponding fees and start all over again.


When deficiencies are encountered, the transaction loses its processing priority and can become subject to significant delays. Although many owners will elect self-help in dealing with their own documentation efforts, it may be worth considering the services of a reputable documentation service company. Please help your fellow boaters by wiki-sharing any comments or experiences with this subject.

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7/7/2022.- Page initiated by Team BoatWiki.

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